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BYLAWS OF
THE ROTARY CLUB, CHEYENNE,
WYOMING
(As Amended and Adopted November
16, 2005)
ARTICLE I
ELECTION OF DIRECTORS AND
OFFICERS |
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Section
1.
In October each
year, the President, or presiding officer, shall name a
nominating committee composed of past presidents to nominate
directors of the club to serve for the term of three years,
beginning at the first regular meeting in July, and to nominate
officers of the club to serve for the ensuing year.
Two (2) directors shall be elected each year.
In addition, each year there shall be elected a
President, Vice-President, a Secretary and a Treasurer.
Such nominating committee shall report its nominations at the
second regular meeting of the club in November, for the
following offices: President, Vice President, Directors (2
nominees), a Secretary and a Treasurer.
At
the first regular meeting in December, the President will
announce as the order of business the election of Directors and
Officers for the year beginning at the first regular meeting in
July following, and shall again read the report of the
nominating committee; whereupon, the President, or presiding
officer, shall also call for further nominations from the floor.
The election shall be by voice vote, and the Directors
and Officers receiving the majority of the votes cast shall
thereupon be declared elected as such Directors and Officers. Section
2.
A vacancy in the Board of Directors or any office shall
be filled by action of the Board. |
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ARTICLE II
BOARD OF DIRECTORS Section
1.
The Directors so elected, together with the President,
immediate past President and Vice President, Secretary and
Treasurer so elected, shall constitute the Board of Directors,
and shall meet and be installed at the last regular meeting of
the club in June, being the day of the annual meeting;
and shall thereupon assume the duties of their respective
offices; and shall constitute the governing body of this club. Section
2.
In any case in which the members shall have elected a
President or Vice President whose term as President or Vice
President shall coincide with one of the years of the three-year
term to which previously elected as a Director, such President
or Vice President shall, at the time of assuming office as
President or Vice President, vacate the office of Director, one
additional director shall be selected by the Board of Directors
to fill the unexpired term thus vacated. |
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ARTICLE III
DUTIES OF OFFICERS Section
1.
President. It
shall be the duty of the President to preside at meetings of the
Club and Board of Directors and to perform such other duties as
ordinarily pertain to this office. Section
2.
Vice President.
It shall be the duty of the Vice President to preside at
meetings of the Club and Board of Directors in the absence of
the President and to perform such other duties as ordinarily
pertain to this office. Section
3.
Secretary. It
shall be the duty of the Secretary to keep the records of
membership, record the attendance at meetings, sent out notices
of meetings of the Club and Board, record and preserve the
minutes of such meetings, make the required reports to Rotary
International, including the semi-annual reports of membership,
which shall be made to the Secretary of Rotary International,
the monthly report of attendance at the Club meetings, which
shall be made to the District Governor immediately following the
last meeting of the month, and perform such other duties as
usually pertain to this office. Section
4.
Treasurer. It
shall be the duty of the Treasurer to have custody of all funds,
accounting for same to the Club at its annual meeting and at any
other time upon demand by the Board of Directors and to perform
such other duties as pertain to this office.
Upon retirement from office, all funds, books or
accounts, or any other Club property in the Treasurer’s
possession, shall be turned over the incoming Treasurer or to
the President. |
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ARTICLE IV
MEETINGS Section
1.
Annual meeting.
The annual meeting of the Club shall be held on the last
Wednesday in June of each year, at which time the
installation of Officers and Directors to serve for the ensuing
year shall take place. Section
2.
The regular weekly meetings of this Club shall be held as
follows: Each Wednesday at 12:00 p.m. Section
3.
If a regular meeting falls on a legal holiday or in case
of the death of the Club President, or of an epidemic or of a
disaster affecting the whole community, the Board may cancel
such regular meeting.
The Board of Directors of this Club, at its discretion
may cancel not more than two regular meetings in any one Rotary
year for causes not otherwise specific herein, provided always
that the Club shall not fail to meet for more than two
consecutive meetings. Section
4.
One-third of the membership shall constitute a quorum at
the annual and regular meetings of this Club. Section
5.
Regular meetings of the Board of Directors shall be held
at such regular times as the Board may from time to time agree
upon. Section
6.
A majority of the Board members shall constitute a quorum
of the Board of Directors. |
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ARTICLE V
DUES AND FEES Section
1.
The membership dues shall be determined by the Board of
Directors and shall be payable quarterly. Section
2.
Members that are two quarters or more in arrears
with dues shall be notified by the Treasurer by mail that
failure to pay in full within 30 days from the date of the
letter shall result in automatic termination of membership.
Hardship situations may be brought before the Board of
Directors for consideration.
Section
3.
New members shall pay an admission fee as set by the
Board of Directors.
Transferring or former members will not be charged an admission
fee. |
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ARTICLE VI
METHOD OF VOTING Section
1.
The business of this organization shall be transacted by
voice vote. |
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ARTICLE VII
DIRECTORS Section
1.
The President shall appoint Directors as deemed necessary
for the functions of the Club.
Club Service (A) Director
Club Service (B) Director
Club Service (C) Director
Community Service Director
Vocational Service Director
International Service Director The
President shall be ex-officio member of all committees and, as
such, shall have all the
privileges of membership thereon. Section
2.
Each Director shall transact such business as is
delegated to it in the bylaws and such additional business as
may be referred to it by the President or the Board of
Directors. |
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ARTICLE VIII
LEAVE OF ABSENCE Section
1.
Upon notification to the Board of Directors setting forth
good and sufficient cause, leave of absence may be granted
excusing a member from attending the meetings of the Club for a
specified length of time.
Leaves of absence refer only to attendance, not to the
payment of dues; dues payment is not waived with leave of
absence. |
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ARTICLE IX
FINANCES Section
1.
The Treasurer shall deposit all funds of the Club in a
local bank to be named by the Board of Directors. Section
2.
All bills shall be paid only by checks signed by the
Treasurer upon receipt of proof of encumbrance, provided such
bills are payable within budgeted funds.
Any other bill, prior to payment, shall require the
approval of the Board of Directors. Section
3.
Officers having charge or control of funds may be
required by the Board of Directors to obtain a bond in order to
insure the safe custody of the funds of the Club.
The cost of any bond shall be paid by the Club. Section
4.
The fiscal year of this Club shall extend from July 1 to
June 30, and for the collection of members’ dues shall be
divided into four quarterly periods extending from July 1 to
September 30, October 1 to December 31, January 1 to March 31
and April 1 to June 30.
The payment of per capita tax and magazine subscriptions
to Rotary International shall be made in accordance with
requirements established by Rotary International. Section
5.
At the beginning of each fiscal year, the President and
Treasurer shall prepare or cause to be prepared a budget
of estimated income and estimated expenditures for the year,
which having been agreed to by the Board shall stand as the
limit of expenditures for the respective purposes, unless
otherwise ordered by the Board. Section
6.
Expenses of the President, Vice President, Secretary or
Treasurer may be paid from the Club treasury for attendance at
any district conference or assembly. |
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ARTICLE X
METHOD OF ELECTING MEMBERS
Section 1.
Active members.
A.
The prospective member must be personally and actively
engaged in or is retired from a business or profession and
must have his place of business or residence within the
Club’s territory or within the territorial limits of an
immediately adjoining club. B. A membership proposal card must be obtained from the Secretary. This proposal card must be returned to the Secretary with the requested information on the proposal member clearly printed on the face of the card. This information must include: < member’s name and nickname, if any < business address < residence address < whether proposed member has been a Rotarian in the past < name of employer < position with employer < principal activity of employer < proposed member’s principal or recognized activity, if independently engaged in profession < proposed member’s activities which would enhance consideration as a Rotarian < date proposal card is returned to Secretary < signature of proposer
C. After
the Secretary has received the proposal card, it is the
Secretary’s responsibility to process the proposal card through
the Classification subcommittee of the Membership Committee,
recording the process of the proposal card by indicating
appropriate date of each action.
D. After the proposal card is returned to the Secretary
by the Classification subcommittee and they have indicated their
action, the Secretary will refer the proposal card to the Board
of Directors.
E. The Board
of Directors shall then review the action of the Classification
subcommittee and sustain or reject their decision or refer it
back to the Committee for further consideration and action.
If the Committee has reported adversely upon the name of
the newly proposed member and the Board of Directors has
sustained the action, the proposer shall be notified by the
Secretary. If the
Committee has reported favorably upon the name of the
proposed member and the Board of Directors has sustained the
action, the Secretary shall notify the proposer.
F. After
the Secretary has notified the proposer of the Board of
Directors’ action, the proposer should contact the proposed
member and inform the proposed member of privileges and
responsibilities of Rotary Club membership.
It should be explained that proposed member’s name will
be submitted to the Club and if no objections are received by
the Board of Directors within ten days following the publication
of the proposed member’s name, then the individual is to be
considered elected to membership.
G. The
Secretary shall publish the name of the proposed candidate, the
firm represented and the classification under which he is
proposed for membership.
H. A
ten-day comment period shall then be allowed during which any
member may comment to the election of the proposed member.
The commenting member shall notify the Board
in writing, stating reasons for the comment.
I.
If no objection is received in such period, the proposed
member shall be considered duly elected.
If any objections
have been filed, the Board shall consider the same at any
regular or special meeting of the Board and proceed to vote on
the proposed member.
If not more than one negative vote is cast by the members of the
Board in attendance at this regular or special meeting, the
proposed member shall be considered duly elected.
J.
The Secretary shall then
notify the proposer and the newly elected member of his
election. The
Secretary shall then arrange a date at which time the new member
may be introduced to the Club.
K.
After introduction to the Club, the Secretary shall
report the new member to Rotary International and to the Club
Treasurer so that appropriate forms may be completed.
L.
In the event that the proposed member is rejected, the
proposer shall be so notified by the Secretary. Section
2.
Honorary Members.
Persons who have distinguished themselves by meritorious
service in the furtherance of Rotary ideal may be elected to
honorary membership in this club.
The name of a proposed candidate for honorary
membership shall be submitted to the Board of Directors in
writing and the election shall be in the same form and manner as
prescribed for the election of an active member, provided,
however, that such proposal may be that the Board may at its
discretion waive any of the steps as set forth in Section 1 of
this Article and proceed to ballot on the proposed member.
If no more than one negative vote is cast by the members
of the Board in attendance at the regular or special meeting,
the proposed member shall be considered duly elected.
Honorary members shall be exempt from the payment of
admission fees and dues, shall have no vote, and shall not be
eligible to hold any office in this Club.
Honorary members shall pay the cost of the meal for all
meetings they attend.
Such members shall not hold classifications, but shall be
entitled to attend all meetings and enjoy all the other
privileges of this club.
No honorary member of this club is entitled to any rights
and privileges in any other club, except for the right to visit
other clubs without being the guest of a Rotarian. Section 3.
Re-election and Transferring of Former Member.
The application of a transferring or former member whose
membership was terminated voluntarily by the member, shall be
considered promptly by the Board and in advance of any other
application or proposal under the same classification or another
classification. At
its discretion, the Board may refer the application to the
Classification and Membership Committees and the Board may
provide for a ten-day period during which any member objecting
to the election of the proposed member shall notify the Board in
writing stating reasons for his objection.
If no more than one negative vote is case by members of
the Board in attendance at any regular or special meeting, the
former member shall be considered duly elected to active
membership and shall be so notified by the Secretary.
In the event the application is rejected, the applicant
shall be so notified by the Secretary. Section 4.
Duration of Membership.
A.
Period.
Membership shall continue during the existence of this club
unless terminated as hereinafter provided.
B.
Automatic Termination.
(1)
Membership Qualifications.
Membership shall automatically terminate when a member no
longer meets the membership qualifications, except that
(a) the Board may grant a member moving from the locality
of this club or the surrounding area a special leave of absence
not to exceed one (1) year to enable the member to visit and
become known to a Rotary club in the new community if the member
is still active in the same classification and continues to meet
all other conditions of club membership;
(b) the Board may allow a member moving from the locality
of this club or the surrounding area to retain membership if the
member remains active in the same classification and continues
to meet all other conditions of club membership; and
(c) a member whose classification is lost without fault
of the member may retain such classification and be granted a
special leave of absence not to exceed one (1) year to enable
the member to obtain new employment in the current or a new
classification.
Such member must continue to meet all other conditions of
club membership.
Termination of membership would take effect only at the end of
the period of leave granted to the member.
2.
How to Rejoin.
When the membership of a member has terminated as
provided in subsection A of this section, such person may make
new application for membership, under the same or another
classification. A
second admission fee shall not be required.
3.
Termination of Honorary Membership.
Honorary membership shall automatically terminate at the
end of the term for such membership as determined by the Board.
However, the Board may extend an honorary membership for
an additional period.
The Board may revoke an honorary membership at any time.
C.
Termination -- Other Causes.
1. Good Cause.
The Board may terminate the membership of any member who
ceases to have the qualifications for membership in this club or
for any good cause by a vote of not less than two-thirds of the
Board members, at a meeting called for that purpose.
2. Notice.
Prior to taking any action under subsection (1) of this section,
the member shall be given at least ten (10) days’ written notice
of such pending action and an opportunity to submit a written
answer to the Board.
The member shall have the right to appear before the Board to
state the member’s case.
Notice shall be by personal delivery or registered letter
to the member’s last known address.
D.
Board Action Final.
Board action shall be final.
E.
Resignation.
The resignation of any member from this club shall be in
writing, addressed to the president or secretary.
The resignation shall be accepted by the Board if the
member has no indebtedness to this Club.
F.
Forfeiture of Property Interest.
Any person whose club membership has been terminated in
any manner shall forfeit all interest in any funds or other
property belonging to this club. |
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ARTICLE XI
RESOLUTION AND SUBSCRIPTION Section
1.
No resolution or motion to commit this Club on any matter
shall be considered by the Club until it has been considered by
the Board of Directors.
Such resolutions or motions, if offered at a Club
meeting, shall be referred, without discussion, to the Board,
which after having given consideration to the matter, shall
decide the issue. |
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ARTICLE XII
GENDER REFERENCES Section
1.
Any references to “he” or “him” throughout these bylaws
is for convenience only as “she” or “her” are equally
appropriate in reference to any office or duty described in
these bylaws. |
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ARTICLE XIII
AMENDMENTS Section
1.
These bylaws may be amended at any regular meeting, a
quorum being present, by a two-thirds vote of all members
present, provided that notice of such proposed amendment shall
have been provided for each member at least ten days before such
meeting. No
amendment or addition to these bylaws can be made which is not
in harmony with the Club constitution and with the constitution
and bylaws of Rotary International. |